SLLC Event Planning Guide
An event is any activity that requires you to make arrangements before the program can actually take place. It may a concert, film, conference, or
dramatic performance. But keep in mind that no matter how small or easy an event may seem, some advance planning is required. Even the smallest event
can involvecmyriad details that will need to be tasked including event day
support, setup, cleanup, food, parking, AV, and publicity.
Once you know what you want to do, you can then begin tackling the logistics
of making it happen. The following information has been compiled to guide
you through the process.
Table of Contents
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Initial Planning
Some things you need to do (and think about) to prepare for a successful campus
event. Must Do’s
If your event involves the spending of School/University money, there are some
procedures that must be followed.Publicizing Your Event
Think about publicity at the start of your planning.Post Event
Your program is not over until the paperwork is done.-
Things I wished I'd known
Appendix: Forms and Checklists
Event Awards
If you are seeking funds from SLLC to organize an event (Speakers, Lectures, Film, etc) submit the Award Request for Events form to the Travel and Events Committee.
Applications for spring 2012 are due February 29, 4:30pm. Submit an electronic copy (preferred) to Pamala Deane (psdeane@umd.edu) or print a hard copy and bring to 1105JMZ. If you have questions about submitting an Event Award, please contact Gabi Strauch at gstrauch@umd.edu. You will receive notification from the Associate Director of Academic Affairs once a decision has been made on your Event Award.
