Travel Procedures
The following information is for School of Languages, Literatures, and Cultures faculty and staff members.
Before traveling…
- Obtain approval from your department chair.
- If you are seeking funds from SLLC for travel submit the appropriate form to the Travel and Events Committee.
- SLLC Faculty:
- SLLC Graduate Students:
- Applications for Spring 2012 (covering the period of previous mid-February through mid-August) are due FEBRUARY 24, 2011 (Friday). If you have questions about submitting a Travel Award, please contact Gabi Strauch at gstrauch@umd.edu.
- Submit an electronic copy (preferred) to Pamala Deane (psdeane@umd.edu) or print a hard copy and bring to 1105JMZ.
- You will receive notification from the Associate Director of Academic Affairs once a decision has been made on your Travel Award.
- If you are traveling using Sponsored Funds (outside grant/contract funds) see Claire Goebeler for approval. Any foreign travel on sponsored research must be pre-approved by the Office of Research Administration and Advancement (ORAA).
- Keep all original, itemized receipts, as well as boarding passes for travel by air / rail. Questions about receipts? Click here for more information.
- Submit SLLC Travel Reimbursement Request form to 3215 Jimenez within 30 days of your return.
- Include all original, itemized receipts as well as boarding passes for air / rail travel.
- Please organize and tape small receipts onto one or more sheets of paper. Be sure to include your name, UID, and Travel Approval Request number on each sheet.
- Mildred will prepare a Travel Expense Statement for your reimbursement. You will be asked to sign your Travel Expense Statement after it has been created and approved.
- Please keep in mind that it takes approximately two – four weeks for reimbursements to be processed. Reimbursements for people who are not on payroll can take approximately four – six weeks.
Submit SLLC Travel Approval Request form to Nabeela Alam in 3215 JMZ at least 30 days prior to traveling. Please attach a copy of your travel award letter if you have received funding from the SLLC Travel Committee.
Nabeela will process the Travel Approval Request within the University of Maryland system.
Once your Travel Approval Request is completed, Nabeela will notify you via email of your Travel Approval Request (TAR) number. You will need to know your TAR number in order to be reimbursed for your travel expenses.
While traveling…
After traveling…
Other travel links
University of Maryland Department of Travel Services
Travel Services provides travel policy clarification, information about service providers and discounts, expense reconciliation processing, and facilitation of travel procurement.
International Travel Grant - Office of International Programs.
Deadlines are April 15th & November 15th each year.
Jacob K. Goldhaber Travel Grant - Travel grants for Graduate Students.
